Rostering, case notes, NDIS billing and payroll in one spine. Deliver a shift and everything downstream follows automatically.
The NDIS price guide is the billing engine. These colours run through every Solva roster, so a Sunday shift can never bill like a Tuesday.
We didn't guess at these. Solva was built inside a working NDIS provider, and every one of these came off a real coordinator's desk.
A shift got delivered and the case note never showed up. We found out at invoicing.
Solva links every shift to its case note automatically and surfaces missing notes before billing, not three weeks after.
Someone called in sick at 6am and I spent two hours ringing around for cover.
Offer the open shift to every eligible, available worker in one click. First to accept wins the shift: conflict-checked, leave-aware, instant.
Evening rates, Saturday rates, public holidays… we keep finding billing errors.
The NDIS price guide is built into the engine. Evening, weekend, public holiday and travel rates are applied automatically from the shift itself.
Payroll day means re-keying everything into Xero and praying.
Timesheets export to Xero in one click, with award classifications handled. Locked pay periods mean nothing changes under your feet.
We blew through a participant's core budget and only saw it at plan review.
Live budget view shows cost versus funding headroom per client, per support category, while you're still rostering, not after.
An auditor asked who changed that roster entry. We had no idea.
Every change to rosters, claims and notes is written to a deletion-protected audit trail. Who, what, when: always answerable.
Other systems make you run four tools and reconcile them by hand. In Solva, the roster is the source of truth and everything downstream flows from it.
Drag-and-drop fortnight grid with recurring templates. Conflicts, leave clashes and funding caps flagged as you build, not after.
Workers see their shifts and submit case notes from their phone. Notes link themselves to the right shift, client and date.
Completed shifts generate NDIS claims at the correct rate: evening, weekend, public holiday, travel. Plan-managed and NDIA-managed handled.
One-click timesheet export to Xero with award classification. Variance checks catch the gap between rostered, claimed and paid hours.
The payoff: nothing falls through the gaps between systems, because there are no gaps and no other systems.
This is the screen a Solva provider opens first. Every missed clock-in, unbilled hour, pending leave request and expiring credential is already found and triaged, before your first coffee.
Sample data shown. The triage is real: Solva runs a working Australian NDIS provider today, with 180+ shifts, 170+ case notes and every payslip flowing through this screen each fortnight.
Every shift you roster is costed at real NDIS rates and weighed against the participant's funding: live, per support category, while you're still building the fortnight.
Legacy software tells you about a blown budget at plan review. Solva tells you before you publish the roster.
Trending high with 11 weeks left in plan
Over-committed, flagged while rostering
Everything below is live in the product today, running real rosters, real claims and real payroll.
A worker calls in sick. You broadcast the shift to every eligible, available colleague in one click, and the first acceptance wins it atomically, so two people can never claim the same shift. Cover found in minutes, not mornings.
Fortnight-native grid, recurring shift templates, and leave-aware Smart Assign that only suggests workers who are actually free, qualified and unconflicted.
Notes auto-link to shifts and auto-generate claims at the right NDIS rate. Missing notes are surfaced daily so revenue never quietly leaks.
Per-client, per-category view of funding versus committed roster cost at NDIS billing rates. Know about the blowout before it happens.
Staff credential matrix with expiry tracking: NDIS screening, first aid, registrations. Workers see their own outstanding items on their dashboard.
Timesheets push to Xero payroll, claims push to Xero invoices, and paid invoices flow back automatically via webhook. The books reconcile themselves.
Most NDIS software makes you choose: powerful but unusable, or simple but shallow. We refused the trade-off.
| Spreadsheets | Legacy NDIS platforms | Solva | |
|---|---|---|---|
| Shift → note → claim → payslip connected | Manual re-keying at every step | Modules exist, you reconcile them | One spine, automatic end to end |
| Fill an open shift | Phone tree | Broadcast, then manual confirm | One click, first-accept-wins |
| NDIS rates (evening / weekend / PH / travel) | Whoever built the formula | Configurable, if you configure it right | Built in, applied from the shift |
| Funding burn visibility | Quarterly panic | Reports after the fact | Live headroom while rostering |
| Coordinator onboarding time | Free, but fragile | Weeks of training & consultants | An afternoon |
| Audit trail | None | Partial logging | Deletion-protected, every mutation |
"Legacy NDIS platforms" reflects common patterns across established providers in the category. Capabilities vary by vendor and plan.
You hold participants' NDIS numbers and workers' tax file numbers. We treat that with the seriousness it deserves.
TFNs, bank details and superannuation details are encrypted before they ever touch the database.
Database-enforced access control on every table. Workers see only their own records and assigned participants.
Roster and claim changes are logged to a deletion-protected trail. Audit questions get answers, not shrugs.
NDIS price guide, SCHADS-aware payroll, Australian public holidays and native Xero. Not bolted on.
We didn't build Solva to sell software. We built it because we run an NDIS provider and nothing on the market deserved our coordinators' time. Then we realised every provider deserved better too.Dwayne HigginsFounder, Solva · Runs Tegrity Services, the NDIS provider Solva was built inside
An afternoon, not a quarter. We load your staff, participants and recurring roster templates with you, and your coordinators are building fortnights the same day. Simplicity is the whole point of Solva: if a feature needs a training course, we redesign the feature.
Solva is Xero-native. Timesheets export straight into Xero payroll with award classifications handled, claims push as Xero invoices, and when a plan manager pays an invoice, the claim marks itself paid automatically.
Built in. The NDIS price guide and Australian public holidays live inside the billing engine, so a Sunday evening shift bills and pays correctly without anyone touching a rate table.
We're onboarding a limited group of founding providers who get direct access to the team, locked-in founding pricing, and a real say in the roadmap. Book a demo and you'll have a number by the end of the first call.
Tax file numbers, bank and super details are encrypted before they touch the database. Access is enforced at the database row level, so support workers see only their own records and assigned participants. Every roster or claim change lands in a deletion-protected audit trail.
Yes. Workers get their own portal on their phone: upcoming shifts, open-shift offers they can accept in one tap, case note submission, leave requests and their own compliance status.
Bring your messiest fortnight. We'll show you what it looks like in Solva: shift to payslip, no gaps.